5 Proven Ways To Streamline Workforce Management
The business economy in Tampa, Florida, and across the USA is highly dynamic and ever-changing. Both big and small businesses have access to more or less the same resources. Therefore, what makes a business stand out from the rest is its human resources, the people who work for it.
Managing the workforce effectively and efficiently is not just an option anymore, but critical. From maximizing employee productivity to ensuring compliance with compensation laws to dispersing income, workforce management has become the center of attention.
This article will cover five proven ways to not only streamline workforce management but to do it while reducing costs and increasing company and employee performance.
1. Streamline Employee Classification, Compliance And Risk Management
Many companies see compliance as a burden or an added step. However, if done correctly, it can help in streamlining workforce management. It is a worthwhile investment that can help you avoid costly mistakes and reduce risks. Some things you can do to streamline compliance are:
Properly classify employees to avoid fines. Misclassifying employees seems like a small mistake, but it has big consequences. The U.S Department of Labor can impose penalties from $5,000 to $25,000 for misclassification of employees.
- Stay up-to-date with compensation changes, OSHA regulations, and Florida labor laws.
- Have clear policies in place for safety, discrimination, and harassment. Moreover, ensure that each employee has training and a proper understanding of these policies.
Pro Tip: Have someone dedicated to monitoring labor law updates once a month on a rotation basis. The ‘compliance checker’ will ensure that no change whatsoever will slip through your attention.
2. Build A Smart Worker Compensation System
The biggest drain on morale, money and time comes when the compensation claim is not properly managed. When an employee puts forth an injury claim, the company faces hidden costs. These include legal costs, increased insurance premiums, and loss of productivity. Some steps that businesses can adopt include:
- Give proper safety training to employees and managers regarding claims and injuries.
- Create proper documentation and reporting protocols. Whenever a mishap occurs, the manager should know exactly how to go about it.
- Create an integrated system that connects time and attendance, payroll, and incident reports. So that when an incident happens, the system automatically generates all the employee data to help calculate claims.
Pro Tip: Establish a ‘report within 24 hours rule’. Each accident/injury should be reported within a day, irrespective of the seriousness. Quik reporting is the key to faster resolution.
3. Introduce Automated Processes
Manual workflows are slow, create bottlenecks, and can lead to errors. When things like timesheets, payroll corrections, and approvals are manual, there is a higher risk of mistakes. To eliminate this, processes should be automated. Some other things you can do include:
- Include HR dashboards that show overtime and absenteeism.
- Automate scheduling that will eliminate understaffing/overstaffing and reduce errors in the time clock.
Pro Tip: Don’t burden yourself. Always start small. Take it one process at a time, starting from the basic ones, e.g., time tracking.
4. Data-Driven Workforce
- Include predictive analytics to forecast patterns in compensation claims for early intervention.
- Use metrics such as absenteeism, time-to-recovery, labor utilization, and skill gap.
Pro Tip: Don’t sit back and overwhelm your business with data. Just focus on 3-4 critical KPIs that are essential, for instance, absenteeism rate, overtime hours, and turnover costs.
5. Focus On Increasing Employee Productivity Through Support And Engagement
You could have the strongest systems in place and still have your employee productivity suffer. This is because they feel unsupported and disengaged. To get your business to its full potential, your focus should not only be on numbers but the human side. Remember:
- To provide employees with continuous training for self-improvement and skill acquisition.
- Provide flexi hours and hybrid work solutions.
- Promote mental health and wellness programs
Pro Tip: Work on ‘pulse surveys’ to see employee morale every quarter to know where each employee stands mentally.
How Can The Experts Help?
Service providers like GetOnyxSolutions can provide you with all the workforce management solutions your business requires. From payroll automation to worker compensation tracking to delivering real-time helpful insights – they have it all! Hiring them will help you get rid of monotonous, admin tasks and focus on developing business strategy and employee well-being.
Conclusion
The key to streamlining workforce management is not in working longer but working smarter. All you need to do is hire a competent service provider to help you work on compliance, boost employee morale, embrace automation, and use data properly! A happy and content workforce and help businesses in Tampa and beyond boost employee performance while reducing costs!
So, contact us today to get a quote!
